Kwimashishini amaninzi, isebe elihlawulwa li-akhawunti alifumani nkathalo eninzi ngaphandle kokuba into engalunganga. Nangona kunjalo, kukho ininzi enokufumaneka kwi-akhawunti ehlawulwayo isebe eqhuba kakuhle. Ngakolunye uhlangothi, kukho iingxaki ezininzi ezinokuvela kumntu ohamba nje. Eli sebe lisoloko lunefuthe elikhulu kwizentengiselwano ze- cash flow , kwaye kukho amathuba anokufumana okanye ukulahleka ekusebenziseni izivumelwano zokuhlawula nabathengisi.
Isebe elihlawulwa kakuhle li-akhawunti kufuneka likwazi ukusebenzisa inzuzo izaphulelo zevolumu kunye nezaphulelo zokuqala zentlawulo kunye nokuqulunqa indlela engcono yokugcina imali eninzi ekhoyo kwi shishini ngezinye iindleko kunye notyalo-mali. Eli sebe kufuneka kwakhona likwazi ukuqinisekisa ukuba ababoneleli bajongene neembopheleleko zabo ngokusekelwe kwizivumelwano kunye neenkontileka, ngoko ke ukuba i-volume okanye imilinganiselo esemgangathweni ingahlanganyelwanga, imiba ixazululwe kwaye kwenziwe amanyathelo okulungisa.
Iingxelo eziqhelekileyo ezihlawulwayo
Nangona kukho amathuba amaninzi ekunciphiseni iindleko kunye nokukhulula imali, kukho kwakhona imingcipheko ebhekene nabashishini xa bezama ukufezekisa ezi njongo. Isifundo se-Canon sika-2014 sokuThengiswa koPhuculo oluPhezulu senze ukuba kufumaneka ukuba ukusetyenziswa kwephepha kwakukho imithombo emikhulu yeengxaki kwimibutho emininzi, kunye nexesha elithathayo ukujongana nokukhishwa kwephepha kuba ngumcimbi omkhulu.
Enye imithombo emikhulu yokukhathazeka yile:
- Ukuqinisekisa ukuba iintlawulo zenziwe ngexesha
- Ukusasazwa kwinkqubo yokuvunywa kwe- invoyisi
- Ukufumana imigaqo engcono yokuhlawula nabathengi kunye nokuqinisekisa ukuba izibophelelo zidibene kumacala omabini
- Ukujongana neendlela ezahlukeneyo zokubonelela ngeenkonzo kunye neenkqubo zokuthumela
- Ukurekhoda nokuqinisekisa ukhuseleko lweedatha kunye nokuthengiselana
Uninzi lwemiba eludwetshiwe yenziwe yimbi okanye yenziwe ngokuthembela kwiphepha le-invoicing. Imaphepha elahlekileyo yinkathazo rhoqo kwimibutho emininzi, ekhokelela ekuhlawuleni kwexesha okanye ekulahlekeleni iintlawulo. Ukongezelela, ngelixa amaninzi amashishini anomdla wokukhangela iphepha labo, uninzi lwababoneleli baqhubeka bethumela i-facto iphepha okanye bawathumela ngefeksi.
Uninzi lwamashishini amancinci aphethe amaphepha abo ahlawulwayo, kwaye ezininzi zezi zinto zenziwa ngesandla. Ngenxa yokuba abanikezeli abambalwa baye batshintshela kwi-billing electronics, ininzi imibutho ichitha imali eninzi yabasebenzi ngokungena ngokuzenzekelayo idatha kunye nokudala iikopi zedijithali zamaphepha.
Ukusetyenziswa kwamaxwebhu emaphepha rhoqo kunciphisa inkqubo yokuvunywa kwe-invoyisi kuba iikopi kufuneka zenziwe kwaye zithunyelwe kumalungu afanelekileyo okulawula ukuhlaziywa. Xa iphepha lingenakufikeleleka lula okanye lifumaneka kwifomathi yedijithali, kunzima ukuhlalutya idatha kwaye kuqinisekiswe ukuba izivumelwano ezihlawulwayo ezifanelekileyo zifunyenwe kwaye izibophelelo zidibeneyo. Ngexesha kunye nezivumelwano zokuphuhlisa iintlawulo zangaphambili ziza kulahleka lula ukuba amashishini akakwazi ukuhlawula xa kufuneka, ngoko ke imiba enxulumene nemaphepha ingaba yindleko.
Ukuphuculwa kunye nokuSebenza
Ngenxa yokuba imiba enxulumene nokusebenza kakuhle kwamasebe ahlawulwayo aphuma kwiinkalo ezifanayo, kubakho nezinye iinguqulelo ezinokuthi zenze iindibano eziza kuthatha iinkathalo ezininzi ngexesha elifanayo. Iindlela ezintathu ezona ndlela zisebenza ngayo amashishini angakwazi ukulungelelanisa iinkqubo zabo zee-akhawunti ezihlawulwayo:
- Sebenzisa ukuqaphela umbala wezinto ukukhangela iphepha
- Sebenzisa amaziko e-intanethi afumaneka kubaboneleli
- Yakha imisebenzi yokulawula imisebenzi
OCR
Nangona iinkampani ezininzi zihlala zisebenzise ama-scanners ukuze zenze iikopi zedijithali zamaphepha, oku kubandakanya kuphela ukudala umfanekiso womqulu ogcinwe kwikhompyutha. Oku kuthetha ukuba ulwazi ludinga ukufakwa ngesandla kwisiseko sedatha, ngoko ngelixa ukulahleka kweirekhodi kungengona mbambano, kusekudla ixesha.
Ukuqwalaselwa komntu, okanye i-OCR, kubandakanya ukuskena uxwebhu kunye nokufumana idatha kuyo. Le datha ingafakwa ngokuzenzekelayo kwi-database okanye spreadsheet. Inqubo ye-OCR inceda ekunciphiseni umba weempembelelo zokungena kwi-data kwaye ivumela ulwazi ukuba lufakwe ngokukhawuleza njengoko iphepha lifunyenwe. I-OCR ithatha malunga nexesha elifanayo kumqeshwa ngokutshekisha umqulu ukudala ifayile yesithombe, kwaye ngokubanzi ayifuni nawaphi na amanyathelo angaphezulu. NgokweGartner, kukho imibutho ekwazi ukuthumela iipesenti ezingama-80 okanye ngaphezulu ze-invoyisi zazo ngaphandle komqeshwa obandakanyeka ngqo.
Abaxhasi beeNkonzo
Ukuhlenga inkqubo yokufaka i-invoyisi nedatha kwi-system ephakathi kwenza ukuba amashishini akha okanye athathe inzuzo kwi-portal ekhompyutheni evumela ukuba ishishini kunye nabathengi balo balandele iilaydi, bajonge i-invoyisi baze babone xa iintlawulo zenziwe. Ukwenza olu datha lufumaneke kwinani labantu ngabanye enhlanganweni lungakunceda ukuqinisekisa ukuba isebe elihlawulwayo lijongene nokujongana kakuhle, kwaye linokukunceda ukukhawuleza ixesha elithathayo ukuvuma ii-invoyisi. Ukuvumela ababoneleli ukuba bafikelele kwi-portal kwenza loo mashishini afake i-invoyisi aze alandele iintlawulo kunye nokuba ayenze nayiphi na imiba eneempahla ezithe zafunyanwa okanye zokuthumela imiba.
Ukuseka ii-Workflows kunye neenkqubo
Nangona kunjalo umbutho uthatha isigqibo sokusingatha imizamo yabo yolawulo lweedatha, kubalulekile ukuba kukho inkqubo eyenziweyo yokulawula iakhawunti kunye neentlawulo. Oku kwenza amashishini aqinisekise ukuba imisebenzi isebenze kwaye ifumanise ezinye iindlela ukuba zizinzima okanye zikhokelela kwiiphene okanye ukulibaziseka. Ngokutsho kukaDeitte, ezi nkqubo kufuneka zichaze ukuba yintoni i-akhawunti ehlawulwayo isebe xa ithola i-invoyisi, ukuba idatha igalelo kwaye yabelana njani kwaye yintoni inkqubo yokufumana ii-invoyisi ezivunyiweyo. Kufuneka kubekho izikhokelo zokuqulunqa iindlela ezifanelekileyo zokujongana nokuhlawula iintlobo ezahlukeneyo zabathengisi.
Ngelixa abaninzi ababoneleli banikezela izaphulelo zokuhlawula kwiintsuku ezingama-30 okanye ezingama-90, kungenakukufanelekela isaphulelo ukuba ukwenza njalo kukuvimbela ukuhamba kwemali. Kwakhona kubalulekile ukuba kukho indlela yokuqinisekisa ukuba zombini inkampani kunye nabathengisi badibana nemigqaliselo yesivumelwano okanye isivumelwano. Ukusekwa kwemisebenzi yokujongana nale miba kunokunceda imibutho yenza ukhetho olufanelekileyo.
Xa ababoneleli benganikeli ngexesha, ngokwaneleyo okanye ubuninzi beempahla, iinkampani zingafuneki ukuhlawula i-invoyisi kude kube yile mibandela isombululwe. Ukuhamba komsebenzi kunokubaluleka ekumiseni oko kufuneka kwenziwe xa le micimbi ivela. Ukongezelela, iintlawulo kubathengi nazo kufuneka zenziwe ngexesha lokuthintela ukulahlekelwa izaphulelo okanye ukuhlawulwa kwezigwebo zokuhlawulwa kwexesha. Isivumelwano ngasinye somthengi kufuneka sibhalwe kwaye sihlaziywe njengoko izinto ziguquka, kwaye iinkqubo maziqinisekise ukuba nganye i-akhawunti iphathwa kakuhle.
Ukudala i-workflows kunganceda nenkampani:
Ukuchithwa
Ukugqithisa iirekhodi, ukuphumeza i-OCR kunye nokusebenzisa i-portal ukuba ababoneleli banokufikelela kungabi yinto efunekayo kumashishini amancinci, kodwa imibutho ayifanele icinge ukuba iindleko ziya kuthintela ishishini ukuba likwazi ukuzisebenzisa. Nangona iindleko zokumisela nokugcina iinkqubo zekhompyutheni zingavumelekanga kwimibutho yamancinci naphakathi, ukwenza njalo kwindlu akusoloko kuyimfuneko. Kukho iintlobo ezahlukeneyo zabanikezeli benkampani abavela kumithathu ukuba imibutho ikwazi ukukhupha le mi sebenzi. Imibutho inokufumana uncedo oluvela ngaphandle kwayo yonke into ekusetyenzisweni inkqubo ye-OCR ekuncediseni inkampani ukuba yenze imisebenzi yokuhlalutya izivumelwano zomthengisi.
Nangona imibutho ingenakukwazi ukunyathela iindleko zokuphumeza iinkqubo ezahlukeneyo ze-IT ngokwazo, ukuba ne-third party party handle them often oftenable. Amashishini azakufuna ukuthelekisa indleko zokusebenzisa amaqela angaphandle ukuphuhlisa le nkqubo ngokubhekiselele ekulondolozeni imali kunye nexabiso lokukhulula imali, kodwa ukukhishwa kwempahla kukuvumela imibutho ukuba isebenzise iteknoloji kunye neenkqubo eziqhele ukuba zibiza kakhulu.
- Qinisekisa ukuba ii-oda zokuthenga zenziwe kwi-oda ngalinye elitsha
- Qinisekisa ukuba ii-invoyisi zifanisa iimveliso ezifunyenwe kwaye zihlangabezane nezivumelwano zesivumelwano
- Hlola iirekhodi ukuqinisekisa ukuba iintlawulo zenziwe, ukuba zenziwa ngexesha kwaye aziphindi
- Qinisekisa indlela efanelekileyo yokuhlawula ii-invoyisi, ezifana ne-EFTs okanye amakhadi ekwereta, ukunciphisa iifizi