I-dos kunye ne-don'tts yokusebenzisa i-imeyili kwishishini
I-imeyli iye yaziwa kakhulu kukuba, kwezinye iimeko, abantu bayisebenzisa ngokuphindaphindiweyo kunomnxeba. Ngenxa yokuba igama elibhaliweyo linokungaqondakali lula, ukuqonda i-email etiquette efanelekileyo kubalulekile kwindawo yoshishino.
Ngelishwa, abantu abaninzi abaqondi indlela yokusebenzisa i-imeyile kumsebenzi wabo, kunye neenzuzo ezinokuthi zinikeze ishishini ngokuqhelekileyo zilahlekile. Imithetho elandelayo ye-email ye-etiquette imithetho ingabancedisa abasebenzi bakho ukuba baqulunqe i-imeyile esebenza ngokufanelekileyo nangempumelelo.
01 - Thumela kuphela ama-imeyili acacileyo kunye nee-Concise
02 - Soloko usebenzisa i-Subject Subject Subject Line
Ungaze ushiye umgca wesifundo se-imeyli engenanto. Umgca we-blank blank ungayifumana i-imeyile yakho ifakwe njengegaxekile, kwaye ayiyi kuze ifikelele kuyo. Iimpawu ezingenanto ezingaphantsi zihlala zikhohliwe, ingakumbi ukuba ummkeli ofunyenweyo ufumana ii-imeyile ezininzi kunoma yimaphi na imini. Njalo sebenzisa umgca wesikhokelo obonisa ngokwaneleyo iziqulatho ze-imeyile yakho. Kuya kunceda abamkeli bakho ukuba bahlele nge-imeyile ngokukhawuleza kwaye bayakukhuthaza ukuphendula ngokukhawuleza kwi-imeyile yakho.
03 - Gwema ii-imeyili ezifomathiweyo
Thumela ii-imeyile kwiifom zezobugcisa. Gwema amafonti kunye nemifanekiso yeemvelaphi. Ezi zivumelwano zingaphazamisa umfundi okanye enze nzima ukuba ufunde umyalezo. Naluphina imifanekiso eqingqiweyo oyongezayo ingayibamba ubungakanani befayile ye-imeyile yakho. Oku kunokunyanzela abamukeli ngokuqhagamshelana ngokukhawuleza ukuba balinde ixesha elibuhlungu lomyalezo wakho wokukhuphela. Imifanekiso engemvelaphi oyongezayo ingayibamba ubungakanani befayile ye-imeyile yakho. Oku kunokunyanzela abafumana unxibelelwano olucothayo ukulinda ixesha elide elimangalisayo lomyalezo wakho wokukhuphela.
Ukuba inkampani yakho igxininisa ukuba usebenzise i-imeyile yokubhala iprojekthi yokucwangcisa ukubukeka nokuvakalelwa okufanayo, sebenzisa ngokunjalo. Ikhonkco yenkampani kunye nomgca wokutyikitya unokwenza umfanekiso wezakhono kwii-imeyili zakho.
04 - Thumela iimpendulo ezifike ngexesha
Musa ukwenza abantu balinde iimpendulo ezifike ngexesha kwi-imeyili yabo. Phendula ngokukhawuleza ngomyalezo ocacileyo, ocacileyo. Ukuba ufuna ixesha elingakumbi lokuphanda impendulo okanye ukuqokelela ulwazi oluninzi, xelela umthumeli wakho we-imeyili xa bengalindela impendulo.
05 - Sebenzisa i-Out-Of-Office Izixhobo zokuphendula
Ukuba uya kuba kude neofisi kwaye unako ukufunda i-imeyile yakho, sebenzisa i-imeyile yesitoreji ngaphandle kweofisi ukuphendula ngokuzenzekelayo kunoma ubani ozama ukudibana nawe. Qiniseka ukuba iimpendulo zakho zivumela abathumezi ukuba bayakwazi ukufumana impendulo.
06 - Musa ukulila iWolf nge-Flags Priority Flags
Iinkqubo ezininzi ze-imeyli zikuvumela ukufakela i-imeyile njenge "Phambili Priority" okanye "Rush." Musa ukwenza le fayile ye-imeyile yakho. Yisebenzise ngokukhawuleza, okanye abamkeli bakho baya kuhoywa iflegi ephambili. Xa ekugqibeleni uthumela i-imeyile ebalulekileyo, ayiyi kufumana ingqalelo.
07 - Cinga ukuba "Phendula konke" kuyimfuneko
Ungakhethi ngokukhawuleza inkinobho ethi "Phendula konke" kuyo yonke i-imeyile eneendwendwe ezininzi okanye abafumanayo. Cinga ngesihloko kwaye ugqibe ukuba ubani ofuna ukufunda impendulo yakho. Ukuphendula ngokuqhubekayo kumntu wonke akufuneki ukukhawuleza kukufumana igama lokuba "ugaxekile loshishino," kwaye abantu bangase baqale ukungazihoxisi ii-imeyili zakho ngokupheleleyo.
08 - Amashishini ahlukeneyo kunye nee-Akhawunti ze-imeyile
Ngaphandle kokuba kukho imeko engxamisekileyo, ungalokothi usebenzise i-imeyile yakho yezoshishino ngolwazi lwabakho. Nangona unayo ibhizinisi lakho, yinto efanelekileyo yokuba neakhawunti ezimbini ze-imeyile. Kuya kukuvumela ukuba ubeke phambili i-imeyile yakho phambili kwaye ugcine imilayezo yomntu engahambelaniyo ngaphandle kwenethiwekhi yoshishino.
09 - Sebenzisa Amagama e-Akhawunti ye-imeyile yeNgcali
Sebenzisa igama lakho njengenxalenye yeyiphi idilesi ye-imeyile yezoshishino. Umzekelo james.bucki@example.com, okanye jbucki@example.com. Gwema ii-nicknames, i-handles, i-monikers okanye iingxelo ezifihlakeleyo. Ngokomzekelo, ungasebenzisi ibhola yebhola.mom@example.com okanye i-baseball.nut@example.com.
I-10 - Ngaba i-imeyile yeyona ndlela ifanelekileyo kule mpendulo?
Ungasebenzisi i-imeyile njengesixhobo sakho sokunxibelelana kuphela. Ayikho yonke imilayezo efanelekileyo ye-imeyile, kwaye kuya kuba namaxesha apho umnxeba omfutshane okanye ukutyelela iifom efutshane kunokuba yindlela efanelekileyo yokuhambisa umyalezo. Ukudibanisa okanye ukuthetha ngefowuni inokuzisa isalathisi somntu ekusebenzisaneni, kwaye oko kungenza umehluko xa uzama ukuchazela into ethile, okanye ufuna ukukholisa umntu ukuba athathe isenzo.
11 - Yiba nomvakalelo kwaye ufikeleleke
Ungaze usebenzise i-imeyile ukuphelisa ulwalamano okanye isivumelwano. Ngobhaliso lwezentengiselwano zorhwebo, soloko uquka umgca wokutyikityha obonelela ngeendlela ezizezinye zokunxibelelana nawe. Umzekelo, ungabandakanya iofisi yakho, ifeksi, kunye neenombolo zefowuni, kunye ne-imeyile ye-imeyile.
I-12 - Gwema i-imeyile nge-Attachments Massive
Awukwazi ukuba okanye ummkeli wakho uza kufumana njani i-imeyile. Iifowuni zefowuni ziqala ukukhuphela ifayile ngaphambi kokucela umsebenzisi ukuqinisekisa ukukhuphela. Kungathatha ixesha elide kwaye kudle umgca womgca wokuba ummkeli ahlawule. Gcina ubungakanani obudibanisiweyo bezinamathiselo phantsi kwe-50MB.
Ukuba kufuneka uthumele iifayile enkulu, qha ga mshelana nabamkeli kuqala kwaye ubuze ukuba bangathanda ukufumana ifayile. Usebenzisa kwakhona inkonzo yokuthumela ifayile ukuthumela ifayile.
13 - Cinga ngaphambi kokuba uthumele i-imeyile
Ekugqibeleni, thatha isikhashana uze ucinge oko ubhale ngaphambi kokuba ucinezele iqhosha elithi "thumela". Ngaba yinto engafanele ithunyelwe nge-imeyili? Ingaba yinto yobuntu kwaye akufanelekanga ukusebenzisa inkqubo ye-imeyili yenkampani? Ngaba ubhale i-imeyile ngelixa ulaka kwaye uqulethe ivesi ozozisola emva koko? Ukuba kunjalo, cofa iqhosha "cima".